Facilities Design Manager


Date Posted



Interior Design April 16, 2018 University of Washington Seattle, WA, USA

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Are you an interior design or architectural professional that is experienced working with details and project management in a collaborative environment?  Are you someone who continuously raises the bar of excellence?  Do you enjoy applying a strategic approach to logistical challenges? If so, the University of Washington’s department of Housing & Food Services Facilities department is looking for a Facilities Design Manager.

Housing and Food Services (HFS) is dedicated to providing the very best student experience by providing safe, convenient and affordable housing as well as programs that promote personal development.  Our mission is working together to enhance student life.  The Facilities Design Manager plays an important role in ensuring that the physical environment supports the diverse programs and educational needs of the UW community in over 3 million square feet of housing and dining space.

Develop, implement, and manage the design program for the Department of Housing & Food Services, including interior design, space planning, management of the furniture/fixtures/equipment, and interiors lifecycle management.

Key Responsibilities:
Interior Design Program

• Develop and maintain interior design concepts and standards for residence halls, family housing, single-student apartments, food services, office and other areas.
• Manage furniture, fixture, and equipment lifecycle throughout the HFS inventory.
• Work collaboratively with all Housing and Food Service groups to improve programs for customers.
• Establish cost effective refurbishing cycles and programs that reflect the needs of the residents and maintain a positive presentation of facilities.
• Present concepts to both students and the administration with use of color boards, drawings and samples.

Project Management

• Coordinate the successful design and implementation of selected capital expenditure projects, including additions, renovations and replacements of physical facilities, equipment and furniture.
• Maintain historic records including as-built drawings, floor plans, CAD archives, specifications, material and equipment selections related to project achievements, materials, furnishings, etc.
• Insure project and budget tracking for the department’s annual capital expenditure plan and participate in long term project planning.
• Coordinate installations and inspections of projects.  Approve work for payment.
• Prepare and develop working drawings and specifications, and write requisitions within a preliminary budget.

Facilities and Department Operations Management

• Provide input and planning for the department’s repair and replacement, minor capital improvement, and capital plans and budgets.
• Maintain an inventory of department furnishings.
• Coordinate resident and staff ADA accommodations for the Facilities Services and Planning unit.
• Develop and maintain an operating budget for the Design Office.
• Coordinate logistics of department staff and office moves.


• Manage 1 Facilities Specialist for Projects and Dining, and 1 half-time Student Design Intern.
• Supervise staff responsible for UW Dining facilities projects, interior design, and CAD.
• Supervise the work of direct reports ensuring appropriate productivity and quality.
• Evaluate the work completed by direct reports and provide constructive feedback so as to support success.
• Ensure proper implementation of Department and University personnel, payroll, and safety policies and procedures.
• Provide guidance to direct reports on requirements and/or opportunities for learning and professional development.

Organizational Effectiveness

• Manage project success and standards with department partners including UW Facilities Service, UW Capital Planning and Development, and external consultants.
• Participate in the annual budget development and review process and manage assigned budgets.
• Ensure that budget goals are met and that HFS obtains greatest value for resources expended.
• Support the execution of the Housing Master Plan.
• Maintain an organizational culture that emphasizes service to customers, including residents, staff and visitors, vendors and contractors.
• Perform other duties as assigned, including special projects, work on committees, as well as other HFS unit activities, including recognition and service events.

Minimum Qualifications:
A bachelor’s degree in interior design/architecture or allied field and five years of full-time experience in professional interior design work or related experience.  Equivalent combinations of education and experience may substitute for these qualifications.

• This position also requires a strong portfolio demonstrating knowledge of finish materials, industry standards, and both life safety & ADA code requirements.
• Proficiency in MS Office (Outlook, Word, Excel, Powerpoint).
• Strong visual communication skills; ability to generate scaled and accurate drawings in order to communicate design intent with stakeholders and tradesfolk.
• A broad knowledge of commercial grade furnishings and workplace systems furniture.
• Experience developing and implementing projects through teamwork and collaboration.

• Experience directing or supervising the work of others
• Strong communication skills and a positive customer service orientation
• Experience working directly with skilled tradesfolk
• Experience working in a housing or university environment
• Experience working with computer-aided design programs (AutoCAD, Revit)
• Working knowledge of the Adobe Suite (Photoshop, Illustrator, InDesign, Acrobat Pro)
• Experience developing cost estimates, making product selections, writing specifications, and developing procurement bid documents
• Master’s Degree in Interior Architecture/Design
• NCIDQ Certification (or willingness to pursue)
• LEED Accredited Professional (or willingness to pursue)

Equivalent combinations of education and experience may substitute for required qualifications.