Office Assistant

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Date Posted

Company

Location

Miscellaneous 7 days ago BIG NYC, NY, USA

We are looking for a full time Front Office Assistant to support our administration and growing staff by handling the front desk. As Office Assistant, you will be part of the Admin Team in New York and will work closely with the Front Office Manager and other Office Assistants. You will have the unique opportunity to interact with every person who visits BIG.

You will be responsible for:

  • Maintaining the general upkeep and appearance of the office
  • Monitoring and purchasing office supplies while managing vendor relationships pertinent to job responsibilities
  • Assisting with the public office calendar (ensure supplies are properly stocked during busy periods, ensure meeting rooms are   properly scheduled, and that the office is aware of important events)
  • Preparing meetings (providing coffee/water/lunch, when required, etc.)
  • Maintaining the office coffee machine, cleanliness of the fridge, coat closet and other public spaces
  • Assisting with setup and breakdown of office lunches
  • Assisting in the planning of office events (important meetings, weekly, monthly and seasonal parties, etc.)
  • Assisting the Personal Assistant to Founding Partner, the Executive Assistant, the Executive Management and the Business Development Manager as required (expense reports, errands, etc.)
  • Assisting the Front Office team with general administrative and ad hoc tasks
  • Ad hoc tasks as required

We seek a person who:

  • Is organized, structured and detail oriented
  • Is capable of multi-tasking tasks that often vary in scale and scope
  • Is proactive and who also completes tasks with a sense of urgency
  • Has a professional telephone and personal presence
  • Has excellent interpersonal skills and written communication skills
  • Is a good colleague and a team-player who wants to engage in BIG’s unique office culture
  • Feels that no administrative task is too little or too great
  • Enjoys a busy and creative environment with many personalities
  • Can be flexible with regard to managing tasks
  • Has knowledge of business software (Microsoft Office), etiquette and services (i.e. USPS, UPS, FedEx, etc.)
  • Has a Bachelor’s degree
  • Is a natural people-person
  • Is energetic
  • Is discreet
  • Is fun!