Project Coordinator


Date Posted



Urban Planning August 8, 2018 City of Chicago Chicago, IL, USA

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Under general supervision, the class coordinates the administration, development, and implementation of a specific project or program moderate in size and scope for a City department; and performs related duties as required.

The Project Coordinator is staff for the Chicago Community Land Trust (CCLT) Homeownership Program and works under the direction of the CCLT Executive Director to promote the CCLT; helps prepare buyers for purchase of CCLT units; and assists in marketing and implementing CCLT strategies to preserve long-term affordable homeownership opportunities for an increasing number of families in the City of Chicago


Home Buyer Development

  • Works under the supervision of the Executive Director/Project Manager to identify and evaluate potential home buyers seeking to purchase homes in the CCLT
  • Collects and analyzes financial data from potential home buyers and provides initial screening for income and program eligibility
  • Provides the CCLT orientation/training to potential home buyers who are in the process of purchasing a CCLT unit.
  • Works with non-profit development partners in coordinating the provision of pre-purchase education services to potential homebuyers


  • Works cooperatively with non-profit and for-profit developers to create low to moderate income affordable home ownership opportunities for the CCLT
  • Works with developers to implement marketing plans that publicize and promote the sale of CCLT properties to qualified buyers
  • Conducts outreach to prospective home buyers, realtors, and private sector organizations to advise them of CCLT units available and the process for home buyers to obtain a CCLT unit
  • Maintains an accurate and current list of providers of pre-purchase services for potential home buyers

Closing of CCLT Sales

  • Ensures CCLT language is included into Condominium Declarations; and gathers necessary documentation for closings – including but not limited to: Title Policy, Certificate(s) of Occupancy, and Title Company Closer contact information for the Corporation Counsel
  • Coordinates with Lenders and Attorneys to ensure that all documentation is provided to Corporation Counsel so closing documents can be prepared
  • Ensures that closing packages are delivered on time to title company for closing


  • Works with Homeowner Resources & Marketing Committee to develop and implement marketing efforts to promote CCLT, including the monthly CCLT Newsletter, regular E-Blasts, and workshops for CCLT owners
  • Prepares materials for periodic Board of Directors meetings and Committee meetings as needed. Assists in scheduling and reserving meeting space for Board and Committee meetings
  • Reports CCLT deposits, reimbursements, and payments to Accountant; responds to Accountant’s requests for information on quarterly basis; and is responsible for daily management of budget entries and reimbursement process
  • Prepares various reports about the CCLT, as required

Stewardship and Customer Management Database

  • Manages the stewardship responsibilities of CCLT, including but not limited to assisting in the planning and delivery of workshops, assistance in producing/publishing a CCLT Newsletter, documenting contacts/interactions with CCLT members in the ‘Salesforce-HomeKeeper’ database
  • Keeps ‘Constant Contact’ customer database current

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class

Closing date: August 14th, 2018