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IBI’s Calgary office  is looking for a passionate Proposal Coordinator who can help navigate the choppy waters in the world of bids and business pursuits!

Your role represents the lifeblood of our business at IBI Group. As a member of our Marketing team, you’ll help spearhead the proposal process in this role with a glass half-full type of attitude and the innate ability to work your way tactfully through challenging problems. Talk about impactful.

Your natural drive to succeed and sense of urgency will help navigate the business and leaders alike in our mission critical proposal response cycle by juggling competing priorities and projects under tight deadlines all while leading us to victory on project pursuits.

Your naturally high EQ allows you to work flawlessly with a variety of different hierarchy professionals.  You will have accountability and take ownership of a project from start to finish and flex your abilities to drive a project.

You’ll leverage your skills in MS Office and MS Project to deliver flawless proposals with a jeweller’s eye for detail and quality.

Most of the things you’ll work on:

  • Ensure a high level of professionalism and quality is communicated through content, layout and the use of visuals that is consistent with the corporate brand and vision
  • Contribute to the generation, collection, dissemination, and storage of proposal related information
  • Review and analyze in-bound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses
  • Develop opportunity-specific content as necessary, including organizational charts and schedules
  • Coordinate with the proposal manager and technical staff to prepare proposals which includes collecting and analyzing business related information, writing, designing, editing and producing proposal documents
  • Function as the primary point of contact for the proposal team in regard to communications and reminders on proposal deliverables and deadlines
  • Assist with non-technical writing for proposal efforts and provide editorial oversight, including copy writing and editing
  • Coordinate team members and implement internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc. to meet the proposal due date
  • Apply proposal content to the designed layout using corporate templates, production, and project management with some opportunities of design development and/or working with the Graphics department as necessary
  • Assist with final close-out processes and file management
  • Assist with distribution of opportunities to subscriber groups (Merx, Biddingo, SEAO, Gov., etc) when required
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