Carmody Groarke is looking for a Studio Assistant who will work as part of the studio team with direction from the Studio Director, working closely with the EA/Team Coordinator. The role involves a range of administrative tasks to facilitate the smooth running of the studio.

Experience:

• Entry level role. The role is a great opportunity for an individual to become fully immersed in the workings of an exciting architectural practice.

Responsibilities:

• Positively contributing to the studio through a range of day-to-day administrative responsibilities, maintaining a well organized, tidy and presentable studio environment at all times.
• Managing studio supplies, maintaining equipment and ordering replacements as and when needed, ensuring the studio remains well stocked.
• Answering the phone, receiving and distributing post and orders, meeting and greeting guests.
• Preparing meeting rooms, setting up client presentations and organizing refreshments.
• Acting as first point of contact for all contractors relating to the studio environment, i.e. cleaners, security company, ad hoc plumbers/electricians etc.
• Liaison with IT consultants to ensure maintenance of equipment and software, escalating any issues as required. Coordination and allocation of software licenses.
• Studio Assistants should work with a proactive and can-do attitude, being approachable, personable and be able to work flexibly in accordance with the needs of the studio.
• You will be expected to offer assistance in a variety of areas in order to ensure the studio runs
  smoothly, trouble-shooting a variety of issues and coming up with solutions accordingly.
• Supporting project teams with relevant tasks as required, including organizing pin ups and displays for design reviews, model archiving etc.
• Monitoring the studios shared mailboxes regularly, redirecting emails to the relevant team members in a timely manner.
• Organizing taxis, couriers and architectural model transportation.
• Maintaining health and safety supplies and records, organizing annual risk assessments and maintaining compliance by following up on actions identified.
• Organizing events for the studio including trips, summer and Christmas parties.
• Ordering studio printing materials, i.e. business cards, compliment slips. Assisting the new business and communications teams to distribute booklets and publications as required.
• Oversight of the studio offsite archive, maintaining accurate records and organizing model storage and transportation when needed.
• Studio Assistants will have an in-depth knowledge of the practice, proactively assisting the team through a range of operational tasks. You will be required to ensure that the studio is well maintained and kept presentable at all times, prioritizing client and visitor experience and acting in a professional manner at all times.

To apply please email your applications to jobs@carmodygroarke.com, with the
email subject line Studio Assistant – May 2024. Any applications without the relevant subject line will not be filtered for consideration. Your application should include: A brief cover letter or email outlining the reason for your
application and a CV as a PDF attachment