HCMA Architecture is hiring a Project Coordinator with 2-4 years of experience in the AEC industry to support project management across architectural service delivery. You’ll be based out of the Vancouver office. This is a significant opportunity to ensure projects are well-resourced, efficiently set up and run smoothly from start to finish. This role involves working with cross-functional teams to support the delivery of high-quality work on time and on budget. The firm is looking for a systems thinker with strong design sensibility, excellent organizational skills and attention to detail.

Responsibilities

• Set up project folders, templates, schedules, budgets, and startup documentation.
• Ensure contracts, scopes, and internal approvals are completed and properly filed.
• Aggregate project data and updates from teams to support scheduling, planning, and resourcing.
• Coordinate with Finance to ensure accurate project data in Ajera and support financial tracking.
• Help coordinate and execute pilot projects across the firm.
• Compile and analyze project metrics to support decision-making and strategic planning.
• Prepare performance reports and insights to guide project and organizational goals.
• Identify resourcing gaps or conflicts and make data-informed recommendations.
• Support the adoption and refinement of project management tools and systems.

Qualifications

• Bachelor’s degree in Architecture, Engineering, Business Administration, or related field; relevant experience and project management certifications may substitute for a degree.
• 2-4 years of experience in project coordination, operations, or administrative support, ideally within the AEC industry.
• Familiarity with project management systems (preferable Deltek Ajera) and proficiency in Microsoft Office Suite; experience with data visualization tools is a plus.
• Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and collaborate with senior leaders.
• Understanding of business principles with potential to grow into architectural service delivery knowledge.
• Detail-oriented, systems-minded, and comfortable adapting to evolving platforms and shifting priorities with a proactive and resilient approach.

To apply for the Project Coordinator position at hcma architecture, send a resume to careers@hcma.ca.